Job Description

We are looking for a proactive and skilled Executive Assistant to support the Head of Client Services and their respective teams, contributing to the growth and success of a dynamic organization. This role is perfect for a driven, self-motivated professional eager to take on both administrative tasks and special projects. The ideal candidate will possess excellent problem-solving abilities, critical thinking skills, and a passion for making an impact.

This full-time, in-office position is based in New York City.

Key Responsibilities:

• Manage calendars, schedule internal and external meetings, and handle related logistics.
• Act as a liaison with senior-level professionals, representing the executive team in communications with clients, investors, partners, board members, and department managers.
• Gather and organize materials for the team, assist in preparing presentations, reports, spreadsheets, and other essential documents.
• Collaborate with colleagues across departments to coordinate logistics for meetings, events, projects, and special assignments.
• Arrange detailed travel itineraries and handle travel bookings.
• Assist with managing expense reports and processing vendor invoices as required.
• Take ownership of special projects and contribute to team efforts.
• Provide ad-hoc support for both professional and personal needs.

The Ideal Candidate:

• Quick thinker with a strong ability to adapt and thrive in a fast-paced, evolving environment.
• Demonstrated ability to manage multiple priorities, meet deadlines, and take full responsibility for tasks.
• Flexible, eager to learn, and open to constructive feedback.
• Meticulous attention to detail with strong time management and organizational capabilities.
• Trustworthy, professional, and able to maintain confidentiality.
• Anticipates the needs of the executives and team, taking a proactive approach to problem-solving.
• Tech-savvy, resourceful, and self-sufficient.
• High energy, positive, and solutions-oriented attitude.
• Excellent communication skills, both written and verbal.
• Advanced proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint).

Qualifications & Experience:

• 3-5+ years of experience providing executive support, ideally in the finance or investment sectors.
• Experience working in a high-pressure environment supporting C-suite executives is a plus.
• A Bachelor’s degree is preferred.

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