Job Description

Position: Documentation and Training Coordinator Manager

Location: Boston, MA (Onsite)

Length: 12+ months

Job Description:

Our client is seeking a highly organized and detail-oriented Documentation and Training Coordinator Manager to oversee document control operations. This role will be critical in managing and maintaining Good Manufacturing Practice (GxP) documentation, ensuring its secure storage and access within an electronic Document Management System (eDMS). The Documentation and Training Coordinator Manager will coordinate workflows across departments, oversee a small team of document coordinators, and act as a primary point of contact for document submissions.

Essential Duties and Responsibilities (but not limited to):

• Manage and oversee a team of 1-2 Document Coordinators, ensuring the efficient execution of document control processes.
• Process, archive, and maintain GxP documentation in locked filing cabinets, ensuring files are properly updated, scanned, labeled, and filed in compliance with regulatory requirements.
• Create and manage user accounts within the eDMS system.
• Coordinate training for staff in the use of the eDMS system to ensure accurate and timely document processing.
• Prioritize and manage document workflows for various departments within Cell and Genetic Therapies (VCGT).
• Support additional Quality Assurance initiatives and document control-related activities.
• Maintain a clean, organized, and fully stocked Document Control Room, ensuring the workspace is always ready for use.

Qualifications:

• High School Diploma or equivalent.
• Previous management or supervisory experience leading small teams.
• Clerical experience in filing, uploading, and organizing documentation.
• Proficiency with Microsoft Word, Excel, and Adobe.
• General knowledge of document and record management in a GMP setting.
• Familiarity with electronic Document Management Systems (eDMS) such as Veeva Vault.
• Strong collaboration and teamwork skills, with the ability to manage conflicts effectively.
• Excellent communication skills.
• Strong critical thinking and problem-solving abilities.
• Flexibility and adaptability to work in a fast-paced environment.
• Ability to prioritize tasks quickly and efficiently.
• Experience in project management or continuous improvement initiatives is preferred.

POST-OFFER BACKGROUND CHECK IS REQUIRED. Digital Prospectors is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Digital Prospectors affirms the right of all individuals to equal opportunity and prohibits any form of discrimination or harassment.

Make this your next career move as one of our many long-term contractors or employees!

• Work as our full-time employee with full benefits (Medical, Dental, Vision, Life, STD, LTD, PTO, etc.) - OR - work as a W2 hourly contractor at a higher pay rate if you don't need the benefit package.

Come see why DPC has achieved:

• 4.9/5 Star Glassdoor rating and the only staffing company (< 1000 employees) to be voted in the national Top 10 ‘Employee’s Choice - Best Places to Work’ by Glassdoor.
• Voted ‘Best Staffing Firm to Temp/Contract For’ seven times by Staffing Industry Analysts as well as a ‘Best Company to Work For’ by Forbes, Fortune and Inc. magazine.

As you are applying, please join us in fostering diversity, equity, and inclusion by completing the Invitation to Self-Identify form today!

Job #17389

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